Conferences & Events

Van Fleet Services

Dining/Catering Services

Area Visitor Info

2007 Summer Housing

Hobart and William Smith students working on campus during the summer are allowed to live in on-campus housing. Recent graduates are not allowed to live in on-campus housing.  The cost for the students to live on campus is $55.00 per week.

In order to live on campus, students must provide the Conference and Event Office with the Approval Form (PDF) completed by both the appropriate department head AND the appropriate Dean no later than Friday, April 13th. In addition, the department head must state in writing whether the department will be paying the housing cost or the student will be paying the housing cost. If the department is paying the housing cost then an account number must be included in the letter.

Note: Students may be required to change rooms or buildings around maintenance and school start up issues.

What Must Happen First

The Approval Form (PDF) MUST be signed by both the Department head and the Deans’ Office in order for a student to live in on-campus summer housing. Failure of the student to submit this form to the Conferences and Events Office on or before April 13th will result in the denial of on-campus summer housing. Recent graduates are not allowed to live on campus.

After Summer Housing is Confirmed

1. Students must go to the Conferences and Events Office to sign a rental agreement and key policy. Students will not be allowed to move into summer residence until the agreement and policy are signed.
2. Students will be required to adhere to the Colleges Community Standards.
3. Students who are confirmed to stay for the summer will be allowed to stay in their school year residence through commencement and until their summer residence is ready for move-in. Summer students must move from their school year residence to their summer residence between the hours of 8:00 am on Wednesday, May 16th to 4:00 pm on Thursday, May 17th. 
   • Summer residence keys can be picked up in the Conferences and Events Office from 8:00am – 5:00pm on Wednesday, May 16th. 
   • All keys from the school year residence must be turned over to the Residential Education Office at 101 St. Clair by 4:00pm on Thursday, May 17th. 
• If the keys are not returned by 4:00 p.m. on Thursday, May 17th then a lock change will be issued and a charge for the lock change placed on the student’s account.
• You must plan ahead to make sure this is completed by the above timeline.

Early Arrival Information

1. Students, including pre-season athletes, requesting to move into permanent school year residence earlier then the allowed date must contact Jeimy Andrade-Kemp at 101 St. Clair Street via e-mail at andrade@hws.edu by 5:00pm on August 1st for approval. 
2. All permanent school year keys must be picked up in the Residential Education Office at 101 St. Clair.
3. All summer residence keys must be returned to the Conferences and Events Office by 4:00pm Thursday, August 9th.
4. If the keys are not returned by 4: 00pm on Thursday, August 9th then a lock change will be issued immediately and a charge for the lock change placed on the student’s account.

Optional Summer Services

Phones
Please contact Ronni DeVall x3924 in Williams Hall to set up phone for summer housing. Cost for summer: $60.00 including voice mail.

Dining
Please contact the Dining Services Office located in Scandling Center to purchase a meal plan.

1. Option 1: One week (Sunday dinner – Friday lunch = 15 meals): Call Dining Services for pricing
   • When you purchase the one-week meal option, your name will be put on a weekly roster and will be checked off for each meal eaten. Please have valid ID available for each visit. With this option, you can schedule bag lunches to take with you to work. Dining Services will need a 48 hour notice on the bag lunches. If you forget to pick up your bag lunch, you will have to pay for it in cash before you can sign up for another bag lunch pick up.
2. Option 2: 28 meal Punch Card (Any 28 meals within the summer): Call Dining Services for pricing
   • When you purchase the 28 meal option, you will receive a punch card with your name on it. Please make sure you bring your card to each meal.
3. Option 3: Pay at the door options: Call Dining Services for pricing

Contacts

Please contact the Conferences and Events Office at x3103 or via e-mail if you have any questions or concerns.